Job Description

Job Description

Job Description

Job Title: Administrative Assistant
Location: In-Office – Philadelphia, PA
Company: Synertech Environmental – Environmental Consulting Firm
Employment Type: Full-Time (32–40 hours/week)

About Us:
We are a well-established environmental consulting company specializing in asbestos, lead-based paint, and indoor air quality testing and consulting services. We're seeking a detail-oriented and motivated Administrative Assistant to support our growing team. This is an in-office position with opportunities to contribute to important environmental and public health initiatives.

Responsibilities:

• Prepare, organize, and merge PDF documents using Adobe Acrobat

• Assist in drafting, formatting, and editing proposals and reports

• Perform data entry and verify accuracy of project and client information

• Track and manage expiration dates for employee and company licenses and certifications

• Provide light accounting support including processing laboratory invoices and tracking payments

• Maintain internal filing systems and digital records

• Support team with general office tasks and communications

Qualifications:

• Previous administrative experience (1+ year preferred)

• Proficiency in Adobe Acrobat (merging, editing, organizing PDFs)

• Proficient in Google Suite (Docs, Sheets, Gmail) and Microsoft Office (Word, Excel, Outlook)

• Strong written and verbal communication skills

• Ability to work independently and manage multiple priorities

• Detail-oriented with excellent organizational skills

Preferred but Not Required:

• Experience with proposal writing or light accounting work

• Familiarity with environmental consulting or regulatory compliance

Schedule:

• Monday through Friday, between 9:00 AM – 5:00 PM

• 32 to 40 hours per week depending on workload and applicant availability

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