Job Description

About the ANA

The  ANA’s (Association of National Advertisers)mission is to drive growth for marketing professionals, brands and businesses, the industry, and humanity. Founded in 1910, the ANA provides leadership that advances marketing excellence and shapes the future of the industry. Our membership includes more than 20,000 brands and 50,000 industry professionals that collectively invest $400 billion in marketing and advertising annually. It consists of U.S. and international companies, including client-side marketers, nonprofits, universities, and marketing solutions providers, which include ad agencies, marketing data science and technology suppliers, law firms, consultants, and vendors. We are obsessed with delighting our members through superior products and services and an unwavering commitment to helping them become more effective marketers, build stronger brands, develop a more productive industry, and benefit humanity through bold leadership and innovation programs.

Location

New York City (hybrid)

Position Summary

The ANA is looking for a detail-oriented Associate Project Manager to support our Marketing Capabilities Council and other Talent events and content. This role will support the SVP/Global Lead, Talent Practice in event management (virtual & in-person), communications relevant to the Marketing L&D industry, and supporting other events or projects as assigned. S/he will also support broader Talent Practice functions, alongside a broader team. This individual must be organized, a self-starter, and able to handle multiple tasks accurately and on time. Must have initiative and a proven work ethic; strong written and oral communication skills along with the ability to prioritize and efficiently manage their time. MS Office Suite skills are required, with a strong emphasis on Microsoft Excel and Power Point. In addition, the ideal candidate will also share our team values: exceptional customer service, commitment to quality, desire to achieve, supportive collaboration, humor, and making work fun.

Primary Responsibilities

• Timely delivery of weekly newsletters (manage contents and cadence; devise and enhance newsletter voice and inputs; identify opportunities for growth and/or improvement)
• Manage all virtual and in-person events for the ANA Marketing Capabilities Council: plan, organize, and implement successful events (ensure room assignments, Zoom logistics, onsite food and beverage and other logistics are properly tracked and executed).
• Manage all logistics for ANA Global Learning ‘Live Workshop Track’ events (including but not limited to: marketing alignment, speaker and technical support collaboration and alignment, and day-of event management without supervision).
• Support with survey development and deployment and website builds / updates
• Record and maintain minutes for Council meetings; work with SVP where appropriate to identify thematic direction and/or speakers for Council meetings.
• Manage unit data reporting on a monthly, quarterly, and ad-hoc basis. Must know MS Excel and be able to execute pivot tables
• Draft & manage production of related marketing collateral (brochures, web, social)
• Prepare communications and maintain correspondence with various stakeholders across multiple units, brands, and geographies
• Maintain unit databases and support regular content asset updates
• Manage Council LinkedIn group
• Write and edit letters, reports and instructional documents
• Contribute to contract edits and related records maintenance
• Coordinate schedules and manage internal calendars
• Support in the development of Power Point presentations
• Provide reliable administrative support (proof-reading, data entry, and website upkeep) for marketing collateral, business reporting, and content development internal processes
• Act as a liaison to internal stakeholders across the organization on behalf of SVP
• Manage external relationships with efficiency and poise, representing the organization with the highest level of professionalism
• Marketplace research as assigned
• Perform administrative responsibilities such as maintaining files, photocopying, scanning, collating, etc., as needed
• Some travel required (5%)

Qualifications:

• Relevant associate or bachelor’s degree from an accredited institution (or equivalent experience)
• 2-4 years of prior relevant work experience in a corporate or high-paced office setting
• Previous experience running virtual and in-person events required
• Proficiency using Microsoft Office applications with aptitude for learning data and/or CMS / CRM systems. Strong Excel skills required.
• Strong written and verbal communication skills along with an outgoing, customer service-oriented attitude
• A detail-oriented self-starter with experience as a coordinator or comparable position in a service-oriented environment with experience in preparing meeting materials, coordinating schedules, formatting data in Excel, and creating reports
• Proficiency using Zoom, and other virtual platforms
• Marketing knowledge and/or familiarity with training management are a plus

Attributes/Skills Required:

• Time management; skill in balancing multiple projects at once
• Organization skills and strong attention to detail
• Ability to adapt to a changing environment and handle multiple priorities
• Judgment on when to take the initiative and when to seek help
• Taking pride in the successful completion of a project
• Positive and collaborative attitude
• Ability to travel as required to support events (estimated at 18-20 days per year)

Salary and Total Rewards Package

Starting pay range: $55,500 to $57,500, based on relevant experience and qualifications.

Comprehensive health and wellness benefits, 401k with company match, hybrid workweek and flexible scheduling, generous paid time off program, casual dress code, incentives, and rewards. 

To Apply:

If your skills, experience, and enthusiasm align with the requirements and responsibilities of this position, please forward your resume with a cover letter and salary requirements to careers@ana.net . Note: only applicants who include salary requirements will be considered.

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